Financial suite > Reporting > Website
The reporting site offers the best support for your reporting process
The reporting website offers the structure for a best practice reporting process. All relevant documents to support the actual internal and external reporting can be stored and viewed here. The standard metadata (structured storage) allows each document to be retreived easily. The website offers version control, audit trail, document and task control.
Task logic is document logic
The unique coding system (structured storage) that is in sync with the reporting tasks for completion, supports collaboration between and over all departments involved, enabling easy retreiving of documents. It makes planning and control ISO compliant for all documents.
Single point upload
All libraries are designed to contain all information on a central place (single point upload). The planning and control library contains 50 different document types as: fixed assets, intercompany reconciliation, reports etc. The other libraries representing the collaboration between the planning and control department and other departments that use the same document types.
In a nutshell?
See the total impact of Financial suite® in 5 slides: click here
How to collect all supporting data for each reporting period and enabling you to check them on timely, complete and correct delivery, using all the company's intelligence and enabling project management for each period end reporting?
• Frequency of use: 12 -13 times per year
• Usability: every organization with frequent performance
reporting.
• Solution: reporting website, with separate "views" per period,
balance sheets, P and L, fixed assets, HR, etc. + supporting task
lists
Our challenges are the returning questions at period end
closing:
• Completeness: do we have all documents?
• Correctness: have all audit tasks been completed?
• Timely: do we have the correct version in time?
• Searching documents:Where can I find the document I need to
report?
• Version control:Who updated the document?
• Who can I turn to?
We can provide you with the answers, they are explicitly or
implicitly answered when you will use the Financial suite
Compare the purchase costs with your cost of making or outsourcing.
• Internal development time:
- Experienced
SharePoint user skilled in forecast updates: approx 120 hrs
- Novice SharePoint user
:approx 200+ hours.
Based on this information, you can make up your mind
Payback time for this product: some weeks.
Contents and options of this website
The use of shared folders and shared folders on the network
drives has been replaced by the central library for planning and
control. This is a place where you can file all year long all the
documents related to reporting. You only have to select the
metadata and the period and from that moment on you can be in
control and find your documents the easy way.
These are the options for the website.
• The website structure follows the reporting
process
• The website can easily be upgraded with our products for
timetable/deliverables for all periods incl. annual report,
external reporting tasks and period end closing tasks with checks
and balances.
• All tasks are coded in sync with the coding for storage in the
libraries
• The website is catered for internal and external reporting
• The website enables project management support for each period
(Gantt charts etc.)
• Announcement of the first upcoming due date on the home page (see
our demo)
• Shared library for documents for external reporting
(Q1,Q2,Q3/annual report).
• Shared libraries for documents delivered by other
departments
• All libraries use version control, are secured and facilitate
unique documents
• 15 different views for easy finding your documents
• View for consolidation documents
• Views for group reporting documents sent and received
• Views for reporting per period/month and/or quarter are
supported
Standard functionality for this website:
- Structured storage©: unique coding system for all documents and tasks based on B/S, P and L etc, Excel, Word, Powerpoint etc.
- Single point upload©: all documents can be uploaded in central libraries
- Many predefined views on the libraries facilitate easy finding
- Intercompany documents are shown in separate tabs
- Catered for the generic reporting tasks lists
- Separate views on consolidation documents
- All tasks are coded in sync with document libraries.
- Documents are esy to find with the 15 different views
- Document views per period and quarter
- Separate views for intercompany purposes
Synopsis
Please vist our demo website to experience the look and feel of the
forecast website. It tells you more than many screen dumps.
The reporting website is catered for the use of the external and internal reporting tasks and timetable products from the Financial suite©. The task lists have the same logical order as all other task lists and libraries, starting with the Balance sheet followed by the profit and loss account, cash flow calculations and tax. Over 150 tasks are predefined as structured tasks©. Adapting these tasks will give you a head start for your forecasts.